Less time entering data, more time for business! featuring Spalding Education Australia

7-minute read

I recently interviewed Kyle Grace, Director of Spalding Education Australia for the 2nd edition of our OneSaas Customer Success Stories initiative which aims mainly to feature our loyal customers and their businesses.

OneSaas allowed us to spend less time on administration and more time on growing our business.

— Kyle Grace

The main mission of Spalding Education is to prepare people to become deep thinkers, problem solvers and lifelong learners by providing the best form of literacy instruction in all elements of English.

In this interview, Kyle talked about how they teach schools, teachers, tutors, parents and educational specialists how to teach reading, writing and spelling through the use of different educational materials like:

  • Teacher resource manuals, guides and assessment materials;
  • Classroom aides such as readers, phonogram cards, posters;
  • DVDs and stationary;

which are all necessary in the effective administration of the Spalding Method. He also talked about how integrating WooCommerce and Xero using OneSaas helped them get rid of some of the repetitive aspects of their business which in turn, helped them focus better on their cause.

You can watch the one-on-one interview in the video attached above, and below is an excerpt of a separate written interview with Kyle:

 

Tell us more about your business! How long have you been in business?

Spalding Education International has existed as an organisation since the 80's. We purchased the Australasia region license about 3 years ago. Ronalda Spalding, the founder of The Spalding Method, worked closely with the neurologist Dr. Samuel T. Orton, a leader and specialist in helping dyslexic and other disabled children. She is also the aunt of Warren North, a former NASA Chief, Flight Crew Operations Division instrumental in Projects Mercury, Gemini, and Apollo.

What are some of the objectives and highlights of your business?

Increase literacy for all children and adults by using The Spalding Method to develop skilled readers, critical listeners, and accomplished writers and spellers. This will be achieved through rapid, logical, sequential, systematic and integrated instruction in each element of literacy.

How did you evaluate shopping carts to use for your business? What are the things that you considered?

When we moved from Joomla to WordPress, we wanted an out-of-the-box solution for our shopping cart. WooCommerce was recommended by our developers as the easiest to work with, and the reviews were great, so we went with it, and have stuck with it for about 5 years now.

Describe in detail your situation before OneSaas. Did you have lots of data entry, etc.?

We had to create every individual order received in WooCommerce manually in Xero. Not only time consuming, but we also had some consistency problems due to human errors. Sometimes it was difficult to figure out where things got out of sync. Stock control in particular was causing us headaches.

Did you look at any other similar products? What made you choose OneSaas?

We typed in "Integration between Woocommerce and Xero" into Google. There were multiple options. We selected OneSaas based on reading many reviews. The main things that stood out were the OneSaas out-of-the-box configuration options, and some excellent reviews about the OneSaas support team.

Is there a particular aspect of our product or service that you rely on most?

We didn't want custom development, and we needed technical support to embed a new process. Now all our orders in WooCommerce are created automatically in Xero by OneSaas overnight. Our stock counts are also being synchronised.

Did that meet your expectations?

Very happy it was relatively easy. We weren't sure when we first trialed the software, but the support provided by the team, especially when we could do it over chat, was exceptional. They didn't just try and fix problems, they tried to help us understand what we needed to do.

How does OneSaas contribute to your business success?

It allowed us to spend less time on administration and more time on growing our business.

How much time and money does OneSaas save for your business?

On average about 2 hours per week for the orders - although we have big peaks and troughs because of the school year. During peak times, our orders could take us 10 hours a week to manually enter orders from WooCommerce to Xero. That is now 0. The other benefit has been with stock control which is completed quarterly (every 3 months). A couple of times, it took us more than 2 days to reconcile between physical stock, Xero and WooCommerce. This is more consistently about 4 hours now.

What makes you happy about your business? How does OneSaas help you achieve this?

We love being in a classroom, teaching courses! OneSaas helps, because less time entering data, and chasing up stock.

 

You too can get your business apps automatically talking and sharing data.

OneSaas lets you connect your business apps to automate your business across accounting, ecommerce, billing & invoicing, CRM, fulfilment, inventory management, and email marketing.

With your apps working happily together, you’ll be able to get back to business.

CLICK HERE TO START YOUR 7-DAY FREE TRIAL 


How this 1-man operation saves time and money? featuring Wire Industrial & Marine

5-minute read

I recently interviewed Peter Sayers, Director of Wire Industrial and Marine as part of our OneSaas Customer Success Stories initiative which aims mainly to feature our loyal customers and their businesses.

We didn’t really look too far as OneSaas was the most highly rated and limited input required. —Peter Sayers

In this edition of our podcast, Peter shares how he, a one-man operation, manages to run his online business selling:

  • hand swages;
  • swage tools;
  • stainless steel wire;
  • and wire cutters;

used mainly for marine, industrial, architectural and construction, and mining industries. He also talked about how integrating Shopify and MYOB using OneSaas proved to be beneficial for his business.

You can watch the one-on-one interview in the video attached  above, and below is an excerpt of a separate written interview with Peter:

 

Tell us more about your business! How long have you been in business?

Wire Industrial & Marine “wireindustrialmarine.com.au” is a newly formed subsidiary of Dolphin Marine Pty Ltd. It was created as an online provider of our manufactured products to the market without treading on the toes of our major account customers who are potentially trying to market their entire range to the same market.

Dolphin itself has been running for approx. 45 years starting with my father buying this portion of another company, re-branding as Dolphin and selling to a neighbor 22 years ago and then I brought the business back in 2011.

How many employees do you have?

I am a 1-man operation.

What are some of the objectives and highlights of your business?

To be a smoothly operated and genuinely reliable Australian manufacturer competing with products from Asia.

How did you evaluate shopping carts to use for your business? What are the things that you considered?

I read a few blog articles online and the common factor was that the Shopify platform was well regarded & relatively simple to use.

Describe in detail your situation before OneSaas. Did you have lots of data entry, etc.?

Nothing has changed in the main running of the business, however the integration with the website to MYOB does reduces the double handling of data and also reduces the the risk of error at my hand. If all goes to plan and as the website increases in its visibility on Google I am hoping there will be a substantial increase in turnover.

Did you look at any other similar products? What made you choose OneSaas?

We didn’t really look too far as OneSaas was the most highly rated and limited input required.

Is there a particular aspect of our product or service that you rely on most?

The synchronization is the most beneficial feature for me as the sales pickup I may move to a higher level plan but at this time I can quickly do a manual sync and the invoice is into MYOB without me having to manually input the data.

Did that meet your expectations?

When I went through the initial setup, it was mostly okay, a few small tweaks since and it is been trouble free.

How does OneSaas contribute to your business success?

It is an overall part of the business and potential success of the new website. In the future as sales increase the benefits will be more quantifiable.

How much time and money does OneSaas save for your business?

At the moment it is probably around 2 hours a month, where I am getting around 12-15 sales a month, but the aim is to get to 50-80 sales a month, the savings in time then will be substantial, if you take into account I value my time at about $120.00/hr. All the while I can continue to operate as a one-man operation and the convenience of working from home. Rarely battling the nightmare that is Sydney traffic.

What makes you happy about your business? How does OneSaas help you achieve this?

Being self employed and working from home is it’s own reward & no one to control how and when you do things. I regularly will work late at night and have a half day the next day, particularly in beach season!

 

You too can get your business apps automatically talking and sharing data.

With your apps working happily together, you’ll be able to get back to business.

CLICK HERE TO START YOUR 7-DAY FREE TRIAL 

 

 

Adrian Aquiles Abellar is OneSaas' Marketing Manager.


Online Retailer Saves 10 Hours Per Week

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Formerly a contemporary art curator, writer, and researcher, Milena is now a successful handmaker
who started off making natural skin care products for her friends in 2007. Having received
large amounts of positive feedback, Milena launched Just the Goods in 2009 so more people
could enjoy her made-to-order products. Just the Goods is a way for people to experience
natural skin care without any exposure to mass produced chemicals. Based in Winnipeg, Canada, she receives orders from around the world. Milena’s products have been granted Champion Status by the Campaign for Safe Cosmetics and is revolutionizing skin care for all.

When business apps get along

Just the Goods uses Shopify for its online store and QuickBooks Online to manage its
accounting. OneSaas seamlessly connects these two apps so that Just the Goods saves
time and money.

When Milena creates new products in her Shopify store, her products are automatically created in QuickBooks, and when she updates her stock level in QuickBooks, the stock level is automatically updated in Shopify. When customer orders are placed in Shopify, the invoices are also automatically created in QuickBooks. When a customer cancels an order or requests a refund, the refund receipt is automatically created in QuickBooks.

Reliability and Confidence

Before OneSaas, Milena was manually entering data with many instances of typographical
errors: “the process was tedious.” However, she discovered OneSaas and is extremely satisfied with her experience. She believes that she should have made OneSaas her first
choice from the very beginning and has enjoyed the utility OneSaas has provided her.

Milena also loves how reliable OneSaas is with data transfers; she trusts the solution and is confident that her data will not be misplaced. “Every data sync is reliable, and the information transferred is exactly what I want and need without extras I'm forced to change manually so my invoices remain consistent.”

More Time Leads to More Opportunity

Just the Goods is a small-scale operation that is run by one person by choice. Milena stated, “OneSaas has helped save time on administration so I can redirect attention toward both customer service and production.” By having OneSaas constantly by her side, Milena is able to focus more on what she likes best and is simultaneously saving time and money.

“It is much easier to start work each day knowing orders from the previous day have already
appeared in QBO, and all I need to sort out my production schedule is to look at what clients have requested. Easy!”

Get started with OneSaas today!

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Online Fashion Retailer Gets Bookkeeping Done While She Sleeps

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Amazon Fashions is based in Ballina, NSW, Australia. For over 18 years it operated as a physical store on the main street of town. Karen and her husband purchased the business in 2007 and now operate it as an online store only - although Karen does make the occasional house call in the Ballina area. With three main collections (fashion clothing, formal dresses, and work clothes), Karen is providing an affordable and easy way to shop for clothes. Her customers keep coming back because her number one priority is customer satisfaction.

When business apps get along

Amazon Fashions uses Shopify for its online store and Xero to manage its accounting. OneSaas seamlessly connects these two apps so that Amazon Fashions saves time and money.

When Karen creates new products in her Shopify store, her products are automatically created in Xero, and when she updates her stock level in Xero, the stock level is automatically updated in Shopify. When customer orders are placed in Shopify, the invoices are also automatically created in Xero. When a customer cancels an order or requests a refund, the refund receipt is automatically created in Xero. She has even now linked her eBay online store through OneSaas and she believes it will save her lots of time.

Work gets done while you sleep

Before using OneSaas, Karen was spending lots of time manually entering data from Shopify to Xero, which led to human errors. Here is how she described her frustration: “I was wasting so much time with the whole process it was driving me mad.” She knew that there had to be a solution for her problems.

Karen was excited when she came across her solution: “OneSaas has changed my life and saved so much time by linking Shopify with Xero.” It has allowed Karen to spend much less time on her bookwork and more of her time developing and growing her business: “OneSaas integrates Xero with Shopify beautifully and everything happens while I sleep.”

Time savings leads to business growth

Now Karen manages her daily transactions using the integrations OneSaas offers and finds her experience with OneSaas to be life-saving: “I feel like my business can grow as big as it wants and I’ll cope.” Karen finds the OneSaas customer care great to work with: “Any problems I've had, they've helped out really quickly and explained what happened. Love OneSaas and totally recommend it to you.”

Get started with OneSaas today!

Sign up for a free 7-day trial with OneSaas and start saving time yourself!


How This Mompreneur Found Extra 5 Hours Per Week

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Melissa is a mother of two. She started making baby clothes for her daughter with a borrowed sewing machine and travelled to the U.S. for fabric. In 2013, she decided to create a business to bring fun and innovative fabrics into Canada. That is how Funky Monkey Fabrics Inc. was born. With over 2500 designs, Melissa revolutionized the Canadian fabric industry and was a top-5 finalist for Canada’s Mompreneur Start-Up award.

When business apps get along

Funky Monkey Fabrics Inc. uses BigCommerce for its online store and QuickBooks Online to manage its accounting. OneSaas seamlessly connects these two apps so that Funky Monkey Fabrics Inc. saves time and money.

When Melissa creates new products in her BigCommerce store, her products are automatically created in QuickBooks, and when she updates her stock level in QuickBooks, the stock level is automatically updated in BigCommerce. When customer orders are placed in BigCommerce, the invoices are also automatically created in QuickBooks. When a customer cancels an order or requests a refund, the refund receipt is automatically created in QuickBooks.

Simplicity at its Finest

Melissa used to spend hours manually inputting data from her online store to her accounting platform. She did not like the tedious work: “Before OneSaas I was manually entering all my sales one at a time. It was a process that I dreaded and usually got so far behind at, that I would spend hours upon hours playing catch up at the end of each month.”

With OneSaas, her life was made easier by saving her up to 5 hours a week: “It is so smooth. I don't even think about it now, I just let OneSaas do its job while I focus on the fun parts of my business!”

Confidence and Trust are Key

With OneSaas, there is nothing to really worry about. As Melissa stated, “OneSaas transfers all of my customers’ data and website orders to QuickBooks every day for me. I receive an email with an update on how many transactions were imported and if there were any issues that I need to address.” She is happy that she can go about her day confidently knowing that OneSaas will correctly transfer over any data she pleases.

“OneSaas is a wonderful tool for anyone with a website and a QuickBooks account. I process 40-50 orders per day and not having to input each of those is a life saver!”

Get started with OneSaas today!

Sign up for a free 7-day trial with OneSaas and start saving time yourself!